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Possible ways to back up files from your computer


A defect may occur in your computer's hard drive, you may be exposed to a serious virus attack, or it may resolve an error in some important files. If you don't back up your computer regularly, you may lose these files forever without being able to retrieve them.

Backup is not difficult at all. You may have heard of a large number of different backup methods, but what is the right way for you?

First of all, you need to back up your profiles in particular before the order. You can always reinstall your operating system and re-download your software in case of a hard drive malfunction, but your latest data cannot be automatically retrieved from your computer.

You must back up your documents, profiles, photos, home videos, and any other data on your computer. Can't get it without it. If you've spent hours collecting your audio files and digital videos and writing and printing documents, you should back them up, you don't have to do all this work again.


ou don't necessarily have to back up your operating system, software, and other settings, but this can make your life easier if your entire device is faulty. If you're someone who likes to diagnose system files, edit the registry, and regularly update your devices to Windows Update, a full system backup may give you plenty of time when things go wrong.
There are many ways to back up your profiles:

There are many ways to back up your data, from using an external drive to backing up these files on a remote online server. Below are the strengths and weaknesses of each of them:

Back up to an external USB drive:

If you have an external USB hard drive, you can back up to it using the backup features included in your computer. In Windows 8 and 10, use File History. On Windows 7, use Windows Backup. On Macs, you can use Time Machine.

Backup is cheap and fast.

If your home is stolen, caught on fire, or the external USB hard drive is damaged without your knowledge, your backup can be lost forever.

Online backup via specialized software:

If you want to make sure your files are secure, you can back them up online with a service like Backblaze, which we recommend because CrashPlan no longer serves ordinary users, but there are also competitors like MozyHome recently purchased by Carbonite. For a low monthly fee, these programs run in the background on your PC or Mac, and they automatically back up your files on the service's web storage unit. If you lose these files and need them again, you can easily restore them.

  • Protects you from any kind of physical problems – hard drive failure, theft, natural disasters, and everything like that.
  • These services usually cost money (monthly fees), and initial backup can take much longer than an external USB drive – especially if you have too many files and your internet speed is weak or limited.

Use cloud storage:

Specialists will say that this is not a technical lysing method, but it certainly serves a similar purpose to most ordinary people. Instead of just storing your files on your computer's hard drive, you can store them on cloud storage services like Dropbox, Google Drive, Microsoft OneDrive, or other similar services. Synchronized automatically with your online account and other devices connected to the service. If your hard drive is ruined, you'll always have copies of files stored online and on other computers.

  • This method is easy, fast, and in many cases free, and since it is online, it protects you from all kinds of data loss and disaster.
  • Most cloud services only offer a few gigabytes of free space, so this only works if you have a limited number of files you want to back up, but you can pay for additional storage. Depending on the files you want to back up, this method can be simpler than a direct backup program and a process for most people.

Comparison of services and prices:

You should know that backup software like Backblaze and cloud storage services like Dropbox work in completely different ways. Dropbox is designed to sync your files between used PCs from different places, while Backblaze and similar backup services are designed for a large number of files. Although services like Dropbox are free of charge, the low price for Backblaze and the possibility of backing up as large as you want. Depending on the amount of data you have, it may be very useful.

However, Backblaze and Carbonite services have significant limitations to keep in mind. If you delete a file on your computer, it will be deleted from online backups after 30 days. You cannot return and restore the deleted file or previous version of the file after this 30-day period. So be careful when deleting these files.

Use multiple methods, one backup is not enough:

Ideally, use at least two copying methods. Why? You should not put all the eggs in one basket, back up "off-site" and "in-site."

The word "in-site" means backups stored at the same physical location of the original data. Therefore, if you back up on an external hard drive and store it at home with your home PC, this is a backup that is in the same place.

Off-site backups are stored in a different place. Therefore, if you back up an online server, such as Backblaze or Dropbox, this is a backup called off-site.

In-site backups are faster and easier, and should be your first line of defense against data loss. If you lose files, you can quickly restore them from an external drive. However, you should not rely on "in-site" backups alone. If your home is burned or all the devices in it are stolen, you will lose all your files.

Off-site backups don't have to be an online server, and you don't have to pay a monthly subscription for them. You can back up your files on your hard drive with the ability to encrypt and store them in your desk drawer, at a friend's house, or in a mailbox, for example. It would be a little uncomfortable, but it's technically an off-site backup.

Similarly, you can also store your files in Dropbox, Google Drive, or OneDrive and make regular backups on an external drive at the same time. Or you can use Backblaze to back up online and Windows File History to create a local backup. There are many ways to use these services side by side, and it's up to you how to do it. Just make sure you have a strong backup strategy, within-site and off-site backups, so you have a wide security net against the loss of your files.
Make backups work periodically!

All this may seem difficult, but the more automated the backup system, the greater the security circuit. For this reason, you should use a mechanism tool instead of copying files to an external drive manually every time. Where you can forget to do it. This is one of the reasons why we love online automated services like Backblaze which can do it automatically every day. Saving everything automatically is worth the price.

If you don't want to pay anything and want to rely primarily on local backups, consider using file sync ing service like Dropbox, Google Drive, or Microsoft OneDrive. This way, if you lose your local backup, you'll at least get a copy online.

The bottom line is that ideally, backups should be in more than one physical location. As long as your computer can crash, you should be fully prepared.